X-Form Training Policies

X-Form LLC Training Policies & Agreement 

1. Payment & Billing 

Training fees are billed every 4 weeks or biweekly, depending on the client’s plan. Payments cover a block of time (membership style), not individual sessions. Payments are due in advance to secure your scheduled training time. Automatic billing is recommended to maintain consistency and hold your reserved slot. 

2. Cancellations & Missed Sessions 

Because payments function as a membership, missed sessions are not reimbursed or credited if canceled by the client. If you need to cancel or reschedule a session, please provide at least 24 hours' notice. If X-Form Fitness cancels a session due to emergency or vacation, the session will be rescheduled or reimbursed in full. 

3. Termination or Program Pause 

To cancel or pause your membership, please provide notice before your next billing cycle begins. If you cancel in the middle of a billing cycle, there are no refunds, but you’re welcome to use the remaining sessions for the rest of the cycle. Extended holds for vacations or medical reasons can be arranged on a case-by-case basis with advance notice. 

4. Scheduling & Session Times 

Session times are reserved exclusively for you. If you are more than 10 minutes late, the session may be shortened out of respect for other clients’ schedules. Consistency is key — recurring time slots are held only while payments remain current. 

5. Health & Safety 

Please notify us of any injuries, medical conditions, or medications that could affect training. Always seek medical clearance before beginning or resuming a fitness program if you have preexisting conditions. X-Form Fitness is not liable for injuries sustained outside of scheduled sessions or from misuse of provided instructions. 

6. Results & Commitment 

Results depend on consistent effort in both training and nutrition. X-Form Fitness provides the structure and guidance, but client adherence ultimately determines success. 

7. Refunds 

Refunds are not provided for unused sessions, early termination, or missed appointments unless initiated by X-Form Fitness. Exceptions may be made in extraordinary circumstances, such as medical emergencies. 

8. Photo & Video Consent 

By participating in X-Form Fitness programs, you grant permission for photos and videos taken during sessions to be used for marketing, educational, or social media purposes. You may opt out at any time by notifying X-Form Fitness in writing. Any shared content will always be used respectfully to showcase training quality and client success. 

9. Liability Waiver 

By enrolling in training, clients acknowledge the risks associated with physical exercise and agree to release X-Form Fitness from liability related to injury or loss. 

10. Professional Conduct 

Mutual respect and professionalism are expected at all times. Disrespectful or inappropriate behavior may result in immediate termination of the training relationship without refund.